2019 Annual Convention
Share |

 

Exhibitor Registration
Hyatt Regency Dulles
Herndon, VA
April 24-26, 2019

 

Exhibitor Registration Fees


Single Booth

 

Double Booth

VAS Member                                     
$750 $1,135
Non-Member                                           
$805 $1,190
Meals Only                                      
$150 $150


Click here for Exhibit Hall Layout located in the Luray Ballroom at the Hyatt Regency.

     Would You Like Your Company To Be Recognized at the Convention?
             Click here
to become a Convention Sponsor



Click the button to register for a booth.    



What's included in an exhibitor's fee?
Single Booth
Includes breakfast and lunch on Thursday and Friday and the Exhibitor Reception in the Exhibit Hall on Thursday from 6:00 PM - 7:30 PM for two (2) exhibitor registrations. If you wish to add additional personnel beyond the two included, click here.  The cost is $150 per person. 
   
    Single Booth Space - Draped 6 ft. table, electric power, extension cord, wireless internet, 2 chairs
       Optional:  Hard Wired Internet available as separate optional purchase of $100.


Double Booth
Includes breakfast and lunch on Thursday and Friday and the Exhibitor Reception in the Exhibit Hall on Thursday from 6:00 PM - 7:30 PM for three (3) exhibitor registrations. If you wish to add additional personnel beyond the three included, click here.  The cost is $150 per person.
   
Double Booth Space - 2 Draped 6 ft. tables, electric power, 2 extension cords, wireless internet, 3 chairs.     Optional:  Hard Wired Internet available as separate optional purchase of $100.

Included in both Single & Double Booth fees:
 
  - Program Listing:  Your firm's logo in the printed convention program and signage at the convention.
   - Web Site Listing:  A link to your firm's website on the convention website.

*****NEW FEATURE*****

   - As an added benefit of being an exhibitor at the VAS convention, time will be set aside during lunch on Friday, April 26 wherein each exhibitor will be provided time to make a 3 minute announcement about your firm, products or services, and what you're displaying in your booth.  This is a great opportunity to increase your exposure and drive more traffic to and interest in your booth.  These presentations will be made from your booth.  You will be given a wireless microphone.  In addition, VAS would like to encourage each exhibitor to bring a prize valued at $50 or more and that prize will be given out during your presentation time slot.  Each exhibitor will be given a bowl with individual sign up slips that registrants complete and drop in the bowl.  After your three minute presentation you will draw a name and give the prize to the winner. 

Exhibit Hall is located in the Luray Ballroom.

Exhibit Hall Hours
 
Exhibitor Set-Up:       Wednesday, April 24, 4:00 PM - 6:00 PM
                                       Thursday, April 25, 7:00 AM - 12:00 PM


 
Exhibit Hall Open:     Thursday, April 25 from 12:00 PM - 7:00 PM (Exhibitor Reception 5:00 PM to 7:00 PM)
                                       Friday, April 26 from 7:00 AM - 3:30 PM


 
Exhibitor Tear Down: Friday, April 26 from 4:00 PM - 5:00 PM

Shipping:
If shipping, please have all packages/boxes/crates, etc with the following information:

Hyatt Regency Dulles
2300 Dulles Corner Blvd
Herndon, VA  20171
Attention: Sally Palatiello, Virginia Association of Surveyors (VAS), VAS 2019 Convention, Jonathan Overton (EPM)

Smaller boxes/packages that can fit into our small receiving cage can be sent 3 days prior to the event – larger boxes/pallets can be accepted 24 hours prior to the start of the event/setup.

Load In/Load Out
The Loading Dock is standard height and is located behind the hotel.  If you plan on sending your pallets/boxes on a tractor trailer, the Hyatt will need estimated time of arrival and on what day. The Hyatt accepts deliveries all throughout the day, but a truck that size would require coordination with their shipping/receiving manager

Parking
Parking at the Hyatt is complimentary.  However, if you need to store a truck overnight, VAS will need to coordinate with the hotel directly.

Security
The Virginia Association of Surveyors and the Hyatt Regency will NOT assume responsibility for any damage or loss of any property, merchandise or articles brought to the event. While the ballroom will be locked at night, it is strongly recommended that all items of value be personally stored when exhibits are closed.